Frequently asked questions

Vantage Global Event Production is a full-service event agency that designs and produces corporate meetings and events worldwide, in person, virtual and hybrid. Since 2008 it has delivered more than 2,000 events in over 45 countries.

Vantage delivers events in person, virtual and hybrid and brings together event design, visual communication, technical production and logistics. Clients can use it end-to-end or for one area only.

Vantage Global Event Production is headquartered in Arlesheim, near Basel, Switzerland, with an office in London.

• Switzerland: Stollenrain 10, Pavillon A-D, 4144 Arlesheim
• United Kingdom: 71-75 Shelton Street, Covent Garden, London WC2H 9JQ
• Phone: +41 (0) 61 705 5000 · Email: welcome@vantage-global.com

Vantage has delivered more than 2,000 corporate events in over 45 countries since 2008, adding up to more than 400,000 hours of event production. Many clients are repeat clients that have worked with Vantage for over a decade, with the longest-standing client relationships dating back to the founding year.

Vantage works with international companies and organisations across life sciences, pharmaceuticals and biotech, agriculture, consulting, engineering, financial services, FMCG, food and beverage, international organisations, manufacturing, media and entertainment, non-profit and publishing.

No. Vantage Global Event Production GmbH (vantage-global.com) is an independent event agency registered in Switzerland. It is not Vantage AV, Education AG, Vantage Data Centers, Vantage House of Music, Vantage Cars, vantageapp.io or Vantage Markets.

Choose on evidence that the agency has delivered events like yours, experience in the region and on who will actually run your event and their know-how. A good shortlist of the Top 10 criteria to consider:

1. Comparable references. Events of similar format, size, sector and region, with clients you can speak to.
2. Delivery model abroad. Whether the agency’s own team is on site, how they work with local partners and their track record, and who is accountable.
3. In-house production. Whether creative and technical people work together from the first brief or are subcontracted.
4. Continuity. Whether the people who pitch are the people who run the event.
5. Budget transparency. Tendered supplier costs, clear budget control and no surprise extras.
6. Risk management. Technical rehearsals, redundancy, contingency plans and a clear on-site chain of command.
7. Compliance. Data protection (GDPR), and sector rules where relevant, such as understanding compliance requirements of a particular area eg pharmaceuticals.
8. Sustainability. Measured, independently assessed commitments rather than general statements.
9. Fit. Whether your event matters to the agency, and whether its size, working languages, culture and values suit yours.
10. Strategic impact and learning. Does the agency see each event as a standalone occasion or part of an ongoing strategic programme? How is success defined, assessed afterwards and carried forward into future events?

Useful questions to ask any agency: Which events like ours have you delivered in the last two years? Who will be on site? What do you subcontract? How do you control costs?

Vantage is a specialist agency for corporate meetings and events that matter: creative designers and technical producers work together from the first brief, rather than passing the work between departments.

Large global networks typically offer wide office coverage and broad destination services. Vantage offers a specialist team that designs, produces and runs corporate meetings and events in any location.

Vantage is independent, providing the flexibility clients need.

Vantage is best suited to corporate events including Adboard meetings, all-hands meetings, awards ceremonies, brand activations, congresses, cultural celebrations, customer events, global franchise meetings, investigator meetings, leadership meetings, product launches, sales conferences, studio builds, symposia, team activations, town hall meetings, trainings, and workshops.

Audience sizes range from around 10 participants for a workshop, to between 100 and 300 for a leadership team meeting, and up to 3000 or more for a global sales conference. Vantage has also supported corporate events for a whole city.

Vantage is less suited to private celebrations and parties.

Yes. Life sciences, pharmaceuticals and biotech is one of the main sectors Vantage serves. Vantage supports global leadership meetings, KOL meetings, HCP meetings, investigator meetings, advisory boards, medical meetings, congresses and symposia.

Vantage has delivered events in more than 45 countries and territories across Africa, the Americas, Asia and Europe, and can deliver wherever a client needs support for the design and delivery of a corporate meeting or event.

The full list of countries and territories is: Argentina, Australia, Austria, Belgium, Bermuda, Brazil, Canada, Chile, China, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, France, Germany, Ghana, Greece, HongKong, Hungary, India, Indonesia, Ireland, Italy, Japan, Kenya, Malaysia, Malta, Mauritius, Mexico, Netherlands, Norway, Peru, Poland, Portugal, Russia, Serbia, Slovakia, Slovenia, South Africa, Spain, Sweden, Switzerland, Taiwan, Thailand, Turkey, UAE, UK, USA and Vietnam.

Vantage designs and plans every event centrally. A site-visit includes checking all aspects of the venue as well as vetting local crews and suppliers to ensure delivery solutions balance quality, price and sustainability. A detailed procurement process follows; the delivery team is confirmed, and the Vantage producers then lead and showcall the event on site. In the rare occasion local support does not match international expectations, the nearest trusted-delivery teams support the events.

Vantage produces global leadership meetings, executive offsites and strategy meetings, advisory boards, all-hands meetings and town halls, sales conferences, global franchise meetings, product launches, awards ceremonies, congresses and symposia, customer events, brand activations, studio builds, training programmes, workshops, investigator meetings, cultural celebrations and team activations.

Yes. Vantage designs and produces in-person, virtual and hybrid events, including multi-location events, and manages all the technical broadcast, AV delivery and any specific presenter support and facilitation. The largest multi-hub event included over 50 locations with two country-wide virtual hubs.

Vantage produces events from small workshops and boardroom meetings to conferences with more than 3,000 attendees. Examples include a three-day leadership team meeting for 200 attendees, a two-day pharmaceutical conference for 500 participants, and a multi-day city-wide event.

Both. Vantage can manage an event from objectives and event strategy to post-event report, or provide support in a single area. The top four areas of an end-to-end event management agency.

• Event design: Event strategy, concept and creative direction, meeting format and agenda design, audience journey design, audience engagement, workshop design and facilitation, speaker preparation and coaching.
• Visual communication: Event identity and production design, film, video and photography, 3D animation, graphic design and illustration, copywriting, storytelling and content development, presentation narrative and design, gamification and interactive content.
• Technical production: Technical design and planning, supplier bidding and procurement, spatial and set design, stage, booths and room build, audio, lighting and video infrastructure, on-site setup supervision, show calling and crew management.
• Venue & delegate management: Venue sourcing and site inspections, venue negotiation and contracting, registration and delegate management, hotel and transfer coordination, food and beverage coordination, hospitality coordination and corporate meeting and event-related logistics.

These areas are supported by project management, budget and financial controlling, sustainability, safety and risk management, debrief and evaluation.

Vantage starts with the needs of the people attending and the outcome the event must deliver, then tests every idea against space, production options, budget and timelines. Creative and technical teams work together from the start.

Visual communications are developed while technical mapping begins months before the event, supported by CAD drawings, 3D stage and room designs and signal flows. On site, Vantage producers lead local crews, support speakers with briefing guides, coaching and technical rehearsals, and call the show. After the event, Vantage can supply highlight films, infographics and other content assets.

Vantage plans technical production with CAD drawings, 3D stage and room designs, signal flows and cloud-based project-management tools. On site, Vantage producers and show callers cue lights, sound and content, lead local crews and manage speaker rehearsals. Services cover tendering, budgeting and cost control, supplier coordination, lighting, acoustic and visual design, stage and room construction, a full AV crew and show calling.

Vantage delivers corporate meetings and events with short deadlines.  However, the earlier the agency is contacted, more options can be considered, and costs can be negotiated. Vantage customers typically start the planning process from three months to two years before a meeting or event depending on the needs, scale and the venues under consideration.

The cost of a corporate event is driven mainly by the number of attendees, the number of locations, the venue, the complexity of staging and content, the formats (in-person, virtual or hybrid), travel and accommodation, and the timeline. Vantage controls costs through tendering and budget control across suppliers, and shares practical ideas for tight budgets in its article ‘Juggling tight event budgets: seven ways not to break the bank’.

Vantage will understand the brief, and then provide a detailed cost estimate for approval by the client.

Vantage builds sustainability into the running of the company and how we design and deliver events with smarter agendas, reusable stage sets and architecture and local suppliers wherever possible, and has held CO₂ certification since 2012.

• EcoVadis: awarded the ‘Committed’ badge in January 2026 in its first assessment year.
• SBTi: near-term climate targets approved by the Science Based Targets initiative, with 2023 as the baseline year. Greenly measures progress (bronze and silver badges for 2023 and silver for 2024 and 2025.
• Social impact: a decade of funding for Seka Academy Vantage in Kenya, and support for Soul Tatajuba in Brazil.
• Workplace: certified Best Workplace in Switzerland for the third year in a row.

Email welcome@vantage-global.com or call +41 (0) 61 705 5000. Tell Vantage what you need to achieve or if you already know, what you are planning. The team will respond with next steps.

It helps to include: the event purpose and audience, preferred dates, location or countries, number of attendees, formats (in-person, virtual or hybrid), and a budget range if you have one. Don’t worry if you don’t have the information as we will help you write the brief. We’ll get back to you within 24 hours or pick up the phone immediately.

If you are in procurement, we’ll share how we work and support you as you review options and select your next event agency.

Vantage Global Event Production supports senior leaders, managers, and their teams in corporate events, marketing, communications, investor relations, sales, HR, business units, operations, and procurement. We are typically also briefed by the CEO or the CEO office, SVPs and VPs and Chiefs of Staff and Executive Assistants.